Instances of fraudulent claims denying the authenticity of signatures on documents can lead to significant financial losses. To safeguard against such disputes, it is crucial for business owners, attorneys, landlords, real estate agents, and brokers to have their files notarized.

Notarization serves a dual purpose: ensuring accuracy and preventing fraud. Let's delve into what document notarization entails and the identification prerequisites for the notarization process.

What Is Document Notarization?

Document notarization is the official method employed to prevent fraud by certifying the authenticity of a document.

The Role of a Notary Public

A notary public, appointed by the court, administers oaths and takes affidavits – sworn viable statements in a court of law. While notary services are typically conducted in court, a notary public can perform them at any location. Their responsibility is to verify the identity of the person signing the document and ensure that the signing occurs in their presence.

Identification Requirements for Notary Signing

Every notary in the country has a different set of requirements for identification. The only way to know what you need is to call your local office and ask! In most cases, the notary public will ask each signer to present proof of identity before notarizing any document. The law mandates a notary public to refuse service to a customer who fails to present proper identification. 

Notaries across the country may have varying identification requirements. To ascertain the specific needs, it's advisable to contact the local notary office. Generally, a notary public will request proof of identity from each signer before notarizing any document. Failure to present proper identification may result in the notary public refusing service.

Commonly accepted forms of identification include:

  • State identification card with a photo
  • U.S Passport
  • U.S military identification card
  • State-issued driver's license
  • Resident alien identification card


Documents such as birth certificates, marriage certificates, debit cards, credit cards, and social security cards are considered unacceptable during a notary signing.

The Role of a Witness in Notary Signing

A witness, an unbiased third person, is present to observe the signing of documents. This individual, whether a coworker, relative, or acquaintance, must be at least 18 years old and of sound mind during the signing. The witness is required to present their ID and sign an affidavit confirming their knowledge of the signer, lack of financial interest in the document, absence of acceptable identification for the signer, and the signer's inability to obtain acceptable identification.

What Documents Need To Be Notarized?

You're free to notarize any document. However, prioritize notarizing crucial files such as:

  • Mortgage documents
  • Commercial leases
  • Employment contracts
  • Legal affidavits
  • Company incorporations
  • Passport application documents


Choose Parcel Plus Services for Notarization

Parcel Plus understands the significance of notarizing documents and the meticulous care it demands. We are licensed, insured, and certified by the National Notary Association. Our team guides you through the notary process, ensuring the legal enforceability of your paperwork and protecting you from potential fraud. In addition to our physical notary services, we also offer mobile services in select areas. For more information, please reach out to the Parcel Plus branch nearest to you.

Aside from our physical notary services, we also offer mobile services in some areas. For more information, please contact the Parcel Plus branch closest to you.